MicMac™ SMIS

1. STUDENT INFORMATION SYSTEM

This module consists of a website/portal on the internet and a Back-end System (Standard / Enterprise License) on the school’s local or intranet. School Clerks and other assigned users (under the supervision of an administrator) will input all information of related to students, teachers, fees, non-teaching staff e.t.c into the Back-end System, and the website/portal because it is synchronized, will reflect this information on the internet. Public and private concept is there i.e. web portal will only display the public information and public information is the one which you will decide to be public.

Website/Portal

This Website will be the official website of your school / college by which you can advertise and let the public know more about your school / college but the Portal allows intending students to register on-line and the existing students; their parents, guardian, administrators and other assigned users log-in with their unique IDs to access information as at when due, on any hardware device known and from anywhere.

• On-line Registration
• Student /Parent Log-In
• Student’s Profile
• Attendance status of student
• Class and section of the student
• Class teacher’s information
• Subject information
• Test / Continuous Assessment results
• Examination results and status
• Class schedules (Time table)
• Student Fee status / Transactions Report
• Fee payment schedules and dues
• Notice boards
• Daily / Weekly / Monthly announcements
• Books and course details
• Admission policies and procedures
• Warnings
• Student rewards and achievements
• Administrators / Assigned Users Log-In
• Notes and materials available to download
• Other activities.

Every parent / guardian will be given a user ID and password from the school which they will use to log on to the portal to see the overall status of their child (including the above listed information). Administrators of this portal in the school can change any information at any time and the site will be updated within 3 to 5 minutes.

Back-End System

This is the Standard / Enterprise License of the MicMac™ SMIS which will run on the school’s intranet. It uses advance technologies with user-friendly screens.

• Student ID Generator
• Admission System -A computerized admission office which will automate every task which is being performed while giving admission to new students. No more files required to log student’s details, no more queues in front of the administrator’s desk.

This system is totally synchronized with the accounting system i.e. as the student will be given an admission from the admission office; accounts system will know automatically that there is a new student admitted and fee has to be debited against such student.

• Student Personal Details
• Parents Details
• Electronic Attendance System – Every student will have a (new) ID card that will contain a magnetic bar behind it (like credit / debit cards) which will hold the information of this student. A card control machine will be installed near the assembly hall or in the way to enter school into which every student will zap his/her ID card and that machine will enter the attendance information of that student in the database. Benefit of which is that every teacher will save 15 to 20 minutes in which he/she marks the attendance. As this attendance is recorded in the database it can be reflected to the web site, and can be printed to show the presents record of any student at any time.
• Course Management
• Class and Section Allocation
• Pass / Fail Entry
• Discharging of students
• Identity Card generation for students
• Certificates Management (Extracurricular & Transfer Certificate)

2. FEE MANAGEMENT 

MicMac™ SMIS will automatically track the fee collection of every student i.e. right after the admission of any student; the system will plan full schedule of fee collection for the student for one full-school year and will notify the accounts department if there is a delay in the payment. Based on the late fee policy in your school / college; system will automatically calculate the amount to be calculated at any given date.

 

• Fee Configuration Master
• Monthly Fee Collection
• Admission Fee Collection
• Other Miscellaneous fee Collection like Transportation Fee, Sports Fees, and Lab Fees etc.
• Fee Fine Collection
• Printing Of Fee Invoice and Receipt
• Exam Terms Fee Collection
• Cheque Return

 

3. EMPLOYEE MANAGEMENT SYSTEM

Managing salary slip, keeping track of all the leave and absentee status, overtime etc. and a payroll system generating salaries for all employees working in your school with the following facilities:

 

• Payroll

1. Employee Master
2. Allocation Of Allowances, Deductions and Leaves
3. Attendances Entry
4. Maintaining of Leave Record
5. Processing Of Monthly Salary
6. Pay Slips Generator
7. Overtime Calculations
8. Rewards
9. Points for employee / teacher of the month

• Human Resource / Recruitments

1. Advertisement Editor
2. Maintaining Interview Schedule
3. Maintaining Interview Results
4. Final Recruitments
5. Direct Recruitments
6. Department Allocation

4. EXAMINATION MANAGEMENT SYSTEM

• Question Paper Editor
• Question Paper Browser
• Mark sheet Entry
• Processing Results on individual-basis or on the  basis of classes, year or otherwise
• Exam schedules
• Exam’s time table
• Exam’s attendance
• Teacher’s remarks

5. TIME MANAGEMENT SYSTEM 

• Schedule Allocation Master
• Class Time Table
• Teachers Time Table

6. INVENTORY MANAGEMENT SYSTEM

• Item Master Details
• Items below Re-order Level
• Departments-Wise Requisition Details
• Item-Wise Requisition Details
• Departments-Wise Inward Status
• Requisition Status
• Purchase Requisition Details
• Item-Wise Issue Details
• Issue Details
• Supplier-Wise Chillan Details
• Quality Control Statuses
• Supplier Quality Analyses
• Material Receipt Details

7. ACCOUNTS / FINANCIAL MANAGEMENT SYSTEM

This accounting system will increase the work flow speed by almost 10 times faster than the current system. Every accountant will be computerized i.e. on a click of mouse you will able to see the status of any thing related to the account.

The MicMac™ SMIS Accounting-system is also synchronized with the examination system i.e. accounting system will know by exam schedules when and how much examination fee has to be collected from students.

MicMac™ SMIS Accounting-system maintains accounts for:

• Students
• Sales
• Purchase
• Inventory management
• Fee collection
• Examination fee collection
• Expenses
• Ledgers
• Bank reconciliation
• Accounts receivable
• Accounts payable
• Liabilities

and has functionalities like:

• Ledger Making
• Control Account
• Payment Voucher Entry
• Receipt Voucher Entry
• Journal Voucher Entry
• Contra Voucher Entry
• Purchase Voucher Entry
• Sales Voucher Entry
• Closing Stock Entry
• Company Information Entry
• Changing Financial Year
• Salary Posting
• Fee Posting
• Creditors Management
• Budget
• Management Utilities (Expenses) e.t.c

8. LIBRARY MANAGEMENT SYSTEM

• Book Entry Master
• Event Entry Master
• Magazine Entry Master
• Damage/Loss Books Entry
• Subject Master
• Book Restriction Master
• Library Membership Information
• Book Issued Information
• Book Return Information
• Book Bank Information
• Library Fine Entry
• Staff Request Entry for Book
• Issued Book To Staff
• Book Searching Title, Author, Subject Wise

9. REPORTING SYSTEM

• Teacher’s Report

1. Teacher Performance Report
2. Subject wise question paper

• Student’s Report

1. Student Detail Report
2. Academic Performance Report
3. New Admission Report
4. Student Birthdays Report
5. Identity Card Generation
6. Student Individual Fees Transactions / Statement

• Fees

1. Date Wise Fee Collection
2. Fine Fees Report
3. Pending Fees Report
4. Fee Concession Report
5. Overall Student Fees Inflow (Monthly / Cumulative)

• Payroll

1. Allowances Reports based on Designation/Grade/Employee
2. Leave Reports based on Designation/Grade/Employee
3. Pay Slip Generation

• Results / Examination Reports

1. Class Section wise Results
2. Mark sheet Generation
3. Supplementary Mark sheet Generation
4. Class Wise Question Paper Generation

• Accounts Reports

1. Group wise Ledger List
2. Trial Balance
3. Balance Sheet
4. Profit and Loss A/c
5. Comparative Analysis Of Financial Reports
6. Cash Flow
7. General /Subsidiary Ledger Account
8. Investment details
9. Student Debtor’s Register
10. Account Head & Sub HEAD List Report
11. Fine Reports e.t.c

• Library Reports

1. Issued Book Report
2. Book Bank Report
3. Library Fine Report

• Admin Reports

1. Audit Trail
2. Task log
3. User log

• Assets Reports

1. Asset Register

10. TRADING / PROCUREMENT MANAGEMENT

• Purchases Management
• Expenses on Purchases
• Purchases Register
• Creditors Management
• Sales Management
• Debtors Management
• Debit Notes
• Debtor’s Register
• Cash / Cheque Transactions
• Stock Management
• Closing Stock
• Stock Register t.c

11. ADMINISTRATOR

• Create a new user (User Administration)
• Define Access rights
• Year Ending and posting of data
• Chart of Accounts
• Data freezing system on Date, Ledger, Sales
• Software Securities
• Software / User / Company Password
• Special Powers & features for Supervisor
• User-wise show: Full Menu / Personal Menu / Hot Keys

12. UTILITIES

• Calculator
• Search
• Global Setup
• Backup and Restoration Management
• Remote Backup/ Restore (FTP)

13. ELECTRONIC NOTIFICATION SYSTEM

• Electronic transaction alert (Fee Payment)
• Electronic Admission Alerts
• Refund on Over-Payment Alerts
• Electronic bulk messaging, news letter or notifications
• Birthday Alerts
• Religious / Occasional Greetings and so on